A good email signature tells people who you are and how to reach you, without making every message heavier. On Domain India cPanel and DirectAdmin hosting, webmail is Roundcube, and the signature is set per identity in its Settings. This guide shows how to create a plain-text or HTML signature, add a logo, use different signatures for different addresses, and control where the signature appears in replies.
Log in to webmail, open Settings › Identities, click your email address, type your signature in the Signature box and click Save. For formatting, a logo or links, switch the signature editor to HTML; add a logo by URL rather than uploading it. Choose when the signature is added, and where it goes in replies, under Settings › Preferences › Composing Messages. Business Email has its own webmail with separate signature settings.
This guide covers Roundcube, the webmail on Domain India cPanel and DirectAdmin hosting (at https://yourdomain.com/webmail). Webuzo hosting uses a different webmail, and Business Email has its own webmail at https://mail.yourdomain.com:8443/ with its own signature settings. See How to log in to webmail for every address.
1. Create a plain-text signature
Plain text looks the same in every mail app and never breaks, so it is the safest choice.
- Log in to webmailwith your full email address and its password.
- Open Settings.Click Settings in the left-hand menu, then Identities.
- Select your identity.Click your email address in the list.
- Type the signaturein the Signature box, for example your name, role, business, phone and website.
- Click Save.The signature is now added to new messages from this address.
An example that works well:
Priya Raman
Sales Manager, Raman Textiles
+91 98765 43210 | raman-textiles.inRoundcube adds the standard -- separator line above the signature for you. Mail apps use it to recognise the signature and can trim it when quoting.
2. Create an HTML signature
An HTML signature can have bold text, colours, links and a logo.
- Open Settings › Identitiesand click your email address.
- Switch the signature editor to HTMLusing the HTML toggle on the Signature box. A formatting toolbar appears.
- Format it.Bold your name, add your role and business on separate lines, and use the link button to make your website and email clickable.
- Add a logo if you want one(section 3).
- Click Save.
An HTML signature keeps its formatting only in HTML messages. On our servers Roundcube composes plain-text messages by default, which turns the signature into plain text. To keep the formatting, open Settings › Preferences › Composing Messages and set Compose HTML messages to always.
3. Add a logo or image
- Upload the logo to your website first, for example to
https://yourdomain.com/images/logo.png, and check that it opens in a private browser window. - In the HTML signature editor, put the cursor where the logo should go and click the image button.
- Enter the image's full
https://address, a width (about 150 to 200 pixels suits most logos) and alternative text such as your business name. - Click Save in the image dialog, then Save on the identity.
Keep the file small, ideally under 50 KB, and use PNG or JPG. Many recipients' mail apps hide images until the reader allows them, so your name and phone number should always be text, never part of the image.
4. Different signatures for different addresses
Each identity has its own signature. If you send from more than one address, or want a formal signature for one role and a short one for another:
- In Settings › Identities, click Create (the + button).
- Enter the display name and the email address this identity sends as.
- Add the signature for this identity and click Save.
When you write a message, choose the identity in the From field, and Roundcube switches to its signature. Send only from addresses you own: mail that claims to be from an address on another domain is likely to fail SPF and DKIM checks and land in spam.
5. When the signature is added, and where
Open Settings › Preferences › Composing Messages. The signature options there decide how it behaves:
| Setting | What it does | Suggested |
|---|---|---|
| Automatically add signature | Always, new messages only, replies and forwards only, or never | Always |
| When replying | Start the new message above or below the quoted text | Above the quote for business mail |
| Place signature below the quoted message | Moves your signature under the quote when you reply above it | Off, so the signature follows your reply |
| When replying remove original signature from message | Drops the other person's signature from the quote | On |
| Force standard separator in signatures | Keeps the -- line above the signature | On |
Click Save after any change. Even with automatic signatures off, you can add one while writing a message with the signature button (Insert signature) on the compose toolbar.
6. What a good signature includes
- Name and role, and the business name.
- One phone number and your website. Your email address is optional: the recipient already has it.
- Legal details if you need them. Many Indian businesses add their GSTIN or registered office; check what applies to your business.
- Four to six lines. Long signatures, quotes and large banners get skipped or trimmed.
Keep to one or two colours and a common font such as Arial or the default, and avoid animated images and large banners.
7. Troubleshooting
The signature doesn't appear. Check that it was saved on the identity you are sending from, that Automatically add signature isn't set to never, and that the right identity is chosen in From.
The logo doesn't show for recipients. Open the image address in a private window: it must load over https:// without a login. Some recipients block images until they choose to show them.
Formatting is lost. The message was sent as plain text. Set Compose HTML messages to always, as in section 2.
Your signature appears twice in a thread. That is usually the quoted copy from an earlier message. Turn on When replying remove original signature from message.
8. Email with Domain India
Webmail with Roundcube is included with Domain India cPanel and DirectAdmin hosting, along with email accounts at your own domain. If you want email on its own, with calendar and contacts and your own mail.yourdomain.com address, Business Email is priced per mailbox; the card below shows the live price, excluding 18% GST.
- Priced per mailbox - start with one
- Email at your own domain ([email protected])
- Add and remove mailboxes yourself
- Webmail with calendar, contacts and tasks
Frequently asked questions
How do I add a signature in Roundcube webmail?
Log in to webmail, open Settings, then Identities, click your email address, type your signature in the Signature box and click Save. The signature is then added to new messages from that address.
Why does my HTML signature look like plain text when I send?
The message was composed as plain text, which strips formatting. In Settings, Preferences, Composing Messages, set Compose HTML messages to always, then write a new message.
How do I add my company logo to my email signature?
Upload the logo to your website, switch the signature editor to HTML, click the image button and enter the logo's full https address, a width of about 150 to 200 pixels and alternative text. Keep your contact details as text, not in the image.
Can I have a different signature for each email address?
Yes. Each Roundcube identity has its own signature. Create an identity for each address in Settings, Identities, and choose the identity in the From field when you write a message.
Where does the signature go when I reply to a message?
That depends on the When replying and Place signature below the quoted message settings in Settings, Preferences, Composing Messages. Replying above the quote with the signature following your reply works best for business mail.
Does this guide work for Domain India Business Email?
No. Business Email has its own webmail at https://mail.yourdomain.com:8443/ with separate signature settings. This guide is for Roundcube on cPanel and DirectAdmin hosting.
Ready to set up your signature? Log in using How to log in to webmail, or look at Business Email for mailboxes on their own. If something doesn't look right, open a support ticket or use live chat, available 24/7.
Mailboxes at your own domain with webmail, calendar and contacts, priced per mailbox.
See Business Email